COVID Measures at Rothsay Education Centre

REC Covid-19 Measures: Autumn 2021



1.The last stage of lockdown easing took place on 19th July in England. The advice is to continue to maintain some measures to reduce the chance of COVID-19 spread, with individual businesses and community organisations putting in place their own plans to comply with that advice.

2.The REC aim is to keep everyone safe, and we are following a cautious and carefully considered approach. This builds on experience we have gained over the summer where a number of classes have been held at the Centre and measures tested.

3.The following are the key measures that we will be following:

  •           The hand-sanitiser provision will remain, along with our enhanced cleaning arrangement. We will also ensure that rooms are well ventilated (please dress accordingly!).
  •           We will operate with a lower classroom capacity number
  •           Masks will still be required to be worn in communal areas and in the office.

4. Our measures have been designed on the assumption that those attending the Centre have been vaccinated.

5. A final request to anyone visiting the Centre: Please do not attend if you have any Covid-19 symptoms or have been asked to self-isolate.


The above is based on our September Risk Assessment:

  • All legal restrictions on social distancing and limits on the number of persons meeting were lifted on 19/7/2021.
  • Legal restrictions remain for those testing positive for coronavirus or instructed to self-isolate by test and trace.
  • Organisations have been encouraged to open-up slowly.


Risk Assessment

The following risk assessment has been undertaken to identify hazards and determine actions to mitigate risk.

These assessments and mitigation strategies are guided by government guidance and regulations which are subject to unpredictable change. The following is consistent with current government regulations. The actions in this document will be reviewed as government regulations change.

What is the Hazard? Covid-19

Who is at risk:? All users, staff, contractors

Where, when and where are the areas of risk?

1.Points of increased congestion at access, egress, narrow corridors and toilets

Actions to mitigate

  • one way system on site
  • Staff/tutors to remind attendees re avoiding queuing for toilets in narrow corridors.
  • Encourage users to leave Centre promptly at end of session.

2. Transmission of Covid 19 increases in confined spaces (aerosol dispersal)

Actions to mitigate

  • Decision to limit occupancy of rooms to 2/3rds normal maximum occupancy. NOTE this is activity dependent.
  • Layout of seating set to avoid face to face wherever possible.
  • Second-hand book sale open
  • Café open
  • Ventilation- open windows and prop open doors (NOT internal fire doors) to enhance air flow.
  • Note when keeping doors and windows open need to bear in mind security of the site and users as well as the temperature as the colder weather approaches.

3. Transmission of Covid 19 through direct droplet spread

Actions to mitigate

  • Enhanced cleaning schedule focused on frequently touched surfaces – door handles, tables
  • Provision of sanitiser stations at entrance, in toilet areas and sanitiser available in each room.
  • Face coverings required in all common areas
  • Office safety: visitors must wear a mask when visiting the office.
  • Tutors to be offered face shields.
  • Reduction in hand-to-hand transfer – email class handouts, online/phone booking and contactless/online-payment
  • When shared equipment in use provision of hand sanitiser to be used before and after use of equipment.


Room layout and occupancy (general guidance)

Room Maximum Occupancy Permitted Occupancy
Ground Floor
Café 50 33
Classroom 1 25 16
Classroom 2 25 16
Classroom 3 30 20
Library/Reading Room 4 2
First Floor
Classroom 4 20 13
Classroom 5 16 10
Classroom 6 20 13
Classroom 7 12 8
Workroom 12 8


Note: Any other configurations require a specific risk assessment


Track and Trace

There is no longer a legal requirement to collect and retain contact details for attendees at any

function or activity for the purposes of track and trace. However, the government has advised using the QR code system to facilitate testing and tracing contacts. The REC has a QR code which is displayed in the entrance hall. We encourage users including hirers to make use of this. Where a hirer does not have the facility to use the QR code function they are strongly advised to maintain a written record of attendee’s details.


Isolation procedures

All tutors, students, staff and hirers should be made aware not to enter the Centre if unwell.

Signage will remain at entrances to act as reminders.

In addition, we request that all users of the Centre DO NOT ENTER if they have been instructed to self-isolate because of a potential contact with an infected person.